Reduce No-Shows and Fill Your Calendar
Every empty slot is lost income. Here’s how smart scheduling fixes that.
Automated Reminders
| When | What |
|---|---|
| 24 hours before | Gives time to reschedule if needed |
| 2 hours before | Final heads-up with session details + location |
Not generic reminders — they include the session type, your location or meeting link, and a reschedule option.
Flexible Event Types
| Type | Duration | Use case |
|---|---|---|
| Personal Training | 45–90 min | Standard 1-on-1 sessions |
| Group Class | 30–60 min | With min/max participant limits |
| Assessment | 60–90 min | New client evaluations |
| Online Coaching | 15–30 min | Virtual check-ins via Google Meet |
Each type gets its own booking rules, pricing, and availability windows.
Booking Rules That Protect Your Time
| Rule | What it does |
|---|---|
| Minimum advance notice | No more last-minute bookings (24/48/72h) |
| Buffer time | Auto-adds breathing room between sessions |
| Attendance policy | Open, invite-only, or request approval |
| Waitlist | Auto-notifies when a slot opens up |
When your schedule fills up, the waitlist ensures you never have an empty slot when someone wants to train.
5 Scheduling Tips
- Set realistic availability — Leave time for admin and rest
- Use recurring bookings — Consistency helps both of you
- Create cancellation policies — Communicate upfront, per event type
- Review patterns — Which slots fill fastest? Adjust accordingly
- Offer virtual options — Opens up more scheduling possibilities
Setup takes 5 minutes: create event types, set availability, configure rules. OwnFit handles reminders, waitlists, and calendar management from there.